JOB TITLE:                  Accounts Payable Coordinator 

REPORTS TO:             Controller 

FLSA CLASS:              Non-Exempt 

SALARY RANGE:          $18.22 - $21.86

SUMMARY: 

The primary duty of the Accounts Payable Coordinator is the accounting process for the posting and payment of invoices for all departments within MAEMSA. This includes the requests for purchases and the processing of manual checks. In addition, the Accounts Payable Coordinator works closely with all managers, vendors, bank personnel, and serves as a backup for the Purchasing Coordinator.

ESSENTIAL FUNCTIONS: 

• Processes and prints accounts payable checks in a timely manner.
• Processes and prints patient and insurance refund checks
• Maintain appropriate physical and mental health required to perform the essential functions of this job.  
• Regular and timely physical attendance during assigned work hours.  
• On-call and overtime work required in emergencies and at other times as directed or assigned.

ESSENTIAL SKILLS:

• Contributes to a positive work environment.
• Exhibits well-developed skills in effectively and comfortably interacting with all levels of management and employees.
• Work effectively as member of the MedStar team.
• Complete other projects and/or responsibilities as assigned by the Controller and/or Chief Financial Officer.
• Demonstrates passion, humility, integrity, a positive attitude, and is mission-driven and self-directed.
• Ensure confidentiality of medical and all other discretionary information.

JOB DUTIES:

Accounts Payable

• Enter and upload all invoices into the Tyler Munis ERP system
• Posts manual invoices and accounts payable checks into Munis
• Closes out accounts payable at the end of each month.
• Researches accounts payable inquiries and problems.
• Verifies proper purchasing procedures and documentation were followed and address any discrepancies.
• Scans and retains all invoices in the ERP system for future reference.
• Annual 1099 processing and submission to IRS

Monthly Reporting

• Prepares accounts payable aging report.
• Prepares monthly check register report for Board packet
• Records subsidy payments by member cities
• Processes other reports as requested by the Controller/CFO.
• Assists with the registration of all new ambulances with DSHS and with TML for insurance coverage.

Other

• Is the backup for Purchasing Coordinator as needed
• Interacts with software support companies.
• Adheres to all agency policies and procedures.

WORKING CONDITIONS:

PHYSICAL DEMANDS:

• Sit for extended periods of time
• Walk, stand, bend, squat, twist and reach
• Simple grasping and fine manipulation
• Extended keyboarding

MINIMUM REQUIREMENTS:

• High School Diploma or GED
• Experience in Excel, Word, and Access.
• At least one (1) year of previous office experience in a structured environment
• Ability to accurately type 40 wpm.
• Ability to use 10-key by touch.
• Ability to complete detail-oriented accounting tasks
• Effective communication skills
• Strong customer service skills
• Strong ability to multi-task and work well under pressure Ability to perform multiple tasks simultaneously with a high degree of accuracy
• Must not have been excluded by the OIG to Participate in Federally Funded Heath Care Programs

PREFERRED REQUIREMENTS:

• Proficient operation of computerized accounting packages, such as, Tyler Munis, Peachtree, 
• At least 2 years accounting experience