JOB TITLE:                       Human Resources Assistant

SALARY RANGE:           $16.42 - $18.22 (DOE)

SUMMARY:

The Human Resources Assistant supports the Human Resources department with a variety of administrative tasks related to Recruiting, Benefits, Leaves of Absence, and all other HR functions. In addition, this role will regularly back up the Receptionist, which includes greeting and directing visitors, answering incoming calls on the central telephone system, and general front desk duties. This person will interact with internal and external staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism. This person is expected to be a conceptual thinker with superb organizational and time management skills. Must also be reliable and should accurately follow instructions with the ability to multitask and acclimatize in a fast-paced environment. Confidentiality is crucial to this role.

ESSENTIAL FUNCTIONS:

• General office support in all HR functional areas. 
• Support all internal and external HR related inquiries or requests.
• Perform departmental administrative duties inclusive of scheduling meetings, expense reports, ordering office supplies, purchase orders, updating forms, and sorting and distributing mail for HR.
• Maintain cleanliness and organization of the HR offices, file rooms, and storage areas.
• Assist with Receptionist coverage as needed.
• Maintain appropriate physical and mental health required to perform the essential functions of this job.  
• Regular and timely physical attendance during assigned work hours.  
• On-call and overtime work required in emergencies and at other times as directed or assigned.

ESSENTIAL SKILLS: 

• Work effectively as a member of the MedStar team.
• Complete other projects and/or responsibilities as assigned by the Human Resources Manager and/or Assistant HR Manager.
• Ensure confidentiality of medical and all other discretionary information.  

MINIMUM REQUIREMENTS:

• Previous human resources experience (essential).
• Previous HRIS data entry experience.
• Highly computer literate with capability in email, MS Office applications, and related business and communication tools.
• High level of professionalism and proven track record of confidentiality.
• Meticulous attention to detail.
• Fantastic organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to accurately follow instructions.
• Flexibility to deal with interruptions, changing priorities, and deadlines.
• Effective communication and interpersonal skills.
• Must not have been excluded by the OIG to participate in Federally Funded Health Care Programs.

PREFERRED REQUIREMENTS:

• Degree or certification in Human Resources or related.
• 2 years of experience as an HR Assistant. 
• Exposure to Labor Laws and employment equity regulations.
• Effective HR administration and people management skills.
• Full understanding of HR functions and best practices.
• Works well under pressure and meets tight deadlines.
• Strong decision-making and problem-solving skills.